Rent A Space

Meeting Rooms | Fees | Reservations and Cancellations | Rules of Use | Disclaimer | Insurance Requirements


Unique, contemporary, stylish and professional, Princeton Public Library is a great place to hold an off-site meeting, staff training, team building event, interviews or other business meetings. With state-of-the-art facilities and nearby parking, the library has the space you are looking for. The library has distinct meetings spaces that can accommodate large and small groups.

The meeting rooms are available to be rented for use during the library’s normal operating hours*. Meeting rooms may be reserved for a maximum of one meeting per month and up to three months in advance.

*Rentals requiring use of A/V equipment or room set up are available from 9:30 a.m. Monday – Saturday, and 12:30 p.m. Sunday and must vacate the meeting room by library closing time.

While the primary purpose of the Princeton Public Library’s meeting space is to host library-sponsored events and activities, we are pleased to be able to share these beautiful rooms with area businesses, community partners, nonprofits, and other organizations. The library’s meeting rooms may not be used for a public event unless the library has explicitly agreed to co-sponsor the event. To be considered for co-sponsorship, please complete an event proposal.

To request meeting space, please complete a Princeton Public Library Meeting Room Request form. A library staff member will check space availability and contact you within 2 business days to discuss your request or to confirm that space has been reserved for you.

If you require multiple rooms, dates and/or times, or need immediate assistance, contact the Facilities Rental Coordinator at space@princetonlibrary.org or 609-924-9529 x1250.


Meeting Rooms


Community Room, First Floor


Seating capacity: 150 lecture style; up to 90 seated at tables

  • Versatile meeting space adjacent to Albert Hinds Community Plaza
  • Full audiovisual system
  • Large presentation screen, data video projector, podium control, lapel and handheld microphones
  • Natural lighting supplied by large floor-to-ceiling windows; equipped with blackout curtains
  • Contemporary setting, burled maple details

Nonprofit: $50 per hour; For profit: $125 per hour


Conference Room, Second Floor


Seating capacity: 20

  • Contemporary setting overlooking the corner of Witherspoon and Wiggins Street
  • Private light-filled room ideal for presentations, interviewing and staff training
  • Floor to ceiling windows
  • Seats 16 comfortably at the table, with 4 chairs for
    overflow seating

Nonprofit: $20 per hour; For profit: $50 per hour


Princeton Room, Second Floor


Seating capacity: 14

  • Light-filled, intimate seating overlooking the Princeton Cemetery
  • Featuring a collection of books and art celebrating Princeton history
  • Beautiful tile-work by Katherine Hackl
  • Seats 10 comfortably at the table, with 4 chairs for
    overflow seating

Nonprofit: $30 per hour; For profit: $75 per hour


Quiet Room, First Floor


Seating capacity: 18

  • Window blinds allow for natural light or darkness
  • Home of the Performing Arts collection
  • Margaret Kennard Johnson’s layered textile wall sculpture “Unfolding” provides a graceful touch
  • Seats 14 comfortably at the table, with 4 chairs for
    overflow seating

Nonprofit: $30 per hour; For profit: $75 per hour


Study Room 9, Second Floor


Seating capacity: 6

  • Private study room with screen-sharing technology and whiteboard
  • Perfect space for collaborative work

Nonprofit: $20 per hour; For profit: $50 per hour

 


Tower Room, Second Floor


Seating capacity: 10

  • Contemporary setting with dramatic views of Hinds Plaza and Witherspoon Street
  • Perfect working space for small group interaction

Nonprofit: $20 per hour; For profit: $50 per hour

 


Meeting Room Fees

 

Room Nonprofit Rate For Profit Rate
Rates are per hour and require a 2-hour minimum.
Community Room $50 $125
Conference Room $20 $50
Princeton Room $30 $75
Quiet Room $30 $75
Study Room 9 $20 $50
Tower Room $20 $50

 

 


Equipment Fees for Meeting Room Use


Equipment  Per Event
DVD player with TV $25
LCD Projector $25
LCD Projector and Laptop Computer $25
Piano usage $40

Additional equipment may be available upon request. Equipment MUST be requested prior to the meeting date.


Reservations

To request meeting space, please complete a Princeton Public Library Meeting Room Request form. A library staff member will check space availability and contact you within 2 business days to discuss your request or to confirm that space has been reserved for you.

If you require multiple rooms, dates and/or times, or need immediate assistance, contact the Facilities Rental Coordinator at space@princetonlibrary.org or 609-924-9529, ext. 1250.


Cancellations

It is the responsibility of the signer of the agreement form to inform the library if a meeting is canceled. In order to ensure a refund, notice of cancellation must be received at least three days prior to the scheduled event.

The library reserves the right to deny meeting rooms to organizations that fail to notify the library of cancellations or frequently cancel meetings.


Rules for Use of Meeting Rooms 


For detailed information, please see the Princeton Public Library Meeting Room Rental Policy 2017. The following additional rules apply when using a library meeting room:

  • When used as a rental, library meeting rooms are not to be used for the sale of goods or services or recruitment of or marketing to prospective commercial clients.
  • Renters may use the library facilities for business or organizational meetings or private events; however, no admission may be charged and no products or services may be advertised, solicited or sold without the express written consent of the library’s Executive Director and/or Facilities Rental Coordinator.
  • Meeting rooms may not be used for profit-making ventures or by representatives of profit-making companies and/or organizations to market such ventures or otherwise advertise or sell their goods and services.
  • Parties, showers, memorial services, or other receptions cannot be held in the library.
  • Groups cannot use the library’s name, address or telephone number as their official address or contact information.
  • Groups may not publicize their meeting or event in such a way as to imply library sponsorship or that the meeting is open to the public.
  • Groups renting the library’s meeting rooms may advertise their meeting through membership lists, private emails lists, opt-in marketing lists or other channels that reach a pre-defined group of members. Any advertisements must include the following: The Princeton Public Library does not advocate or endorse the viewpoints of meetings or meeting room users.
  • Individuals may not smoke, use e-cigarette devices, consume alcoholic beverages, or cook in the meeting rooms.
  • Refreshments can be served in the meeting rooms with the exception of the Princeton Room. Catering services are offered by the library’s preferred caterer, the Terra Momo Restaurant Group. If they are unable to provide catering for a meeting/event, arrangements may be made with another caterer, pending approval by the Facilities Rental Coordinator or Executive Director. Refreshments for a meeting/event may also be purchased at the library cafe, Terra Libri.
  • The library is not responsible for equipment, supplies, materials or any personal property owned by those sponsoring or attending meetings at the library.
  • Use of the meeting room shall not conflict with normal library operation or with library sponsored meetings, programs, or activities.
  • Groups will adhere to the Library Code of Conduct and keep noise levels consistent with the proper atmosphere of the library at all times.
  • Groups that wish to hang items in the meeting rooms must use library-approved supplies.
  • Meeting room users are responsible for leaving the room in the same condition as originally found. The library reserves the right to charge a fee in the event the room is not returned to its original state following a meeting, and reimbursement of costs to restore the condition will be the responsibility of the renter.
  • Groups may reserve a meeting room for a maximum of one meeting per month and up to three months in advance.

Denial of Meeting Room Privileges


No group will be permitted use of a meeting room if that use poses a potential disturbance to the normal operation of the library (e.g. excessive noise, a safety hazard, or a significant security risk).  The Executive Director may also deny the use of meeting rooms to groups that violate meeting room policies.


Insurance Requirements


Groups wishing to use the Community Room need a certificate of liability insurance, or must sign a hold harmless agreement included on the Meeting Room Rental Application of Use.

Sample Insurance
Commercial General Liability Insurance, including contractual, premises operation, products and completed operation, independent contractor/vendors and personal injury. Combined single limits for Bodily Injury and Property Damage must equal at least $1,000,000 each occurrence. All policies shall be underwritten by a carrier licensed in New Jersey and rated at least A in Best’s Key Rating Guide. A properly executed certificate of insurance evidencing all required insurance shall be presented to Princeton Public Library prior to the event. The certificate of insurance will indicate that Princeton Public Library, its officers, employees, agents, and consultants are included as additional insureds on the entities General Liability policy.


Disclaimers


Permission to use a meeting room does not imply library endorsement of the goals, policies or activities of any group or organization. The library is not responsible for loss or damage of equipment, supplies, materials or any personal property owned by those sponsoring or attending meetings at the library.  In addition, the Princeton Public Library Board, the Municipality of Princeton, its officers, agents and employees are not to be held liable for any and all claims of injuries, including death, damages or loss, which may arise in connection with a meeting held on library property.