Rent A Space

Meeting Rooms

Community Room, 1st Floor

Seating capacity: 150 lecture style; up to 75 seated at tables
2 hour usage fee: $50.00/nonprofit; $150.00/corporate

• Versatile meeting space adjacent to Albert Hinds Community Plaza
• Full audio-visual system
• Large presentation screen, data video projector, podium control, lapel and handheld microphones
• Natural lighting supplied by large floor-to-ceiling windows; equipped with blackout curtains
• Contemporary setting, burled maple details

Conference Room, 2nd Floor

Seating capacity: 16 (overflow seating 5)
2 hour usage fee: $25.00/nonprofit; $75.00/corporate

• Contemporary setting overlooking the corner of Witherspoon and Wiggins Street
• Private light-filled room ideal for presentations, interviewing and staff training
• Multimedia services at your fingertips
• Floor to ceiling windows

Princeton Room, 2nd Floor

Seating capacity: 8 (overflow seating 8)
2 hour usage fee: $75.00/nonprofit; $150.00/corporate

• Light-filled, intimate seating overlooking the Princeton Cemetery
• Featuring a collection of books and art celebrating Princeton history
• Beautiful tile-work by Katherine Hackl

Technology Center, 2nd Floor

Hourly usage fee $150.00 (plus $50.00 tech aide fee)

• 9 state-of-the-art computer stations (MACS with PC capability)
• Full audio-visual system
• Learn more about the Technology Center

Terrace, Third Floor

Capacity: 50 seated; 80 standing
2 hour usage fee: $75.00/nonprofit; $150.00/corporate

• Unique outdoor space overlooking Witherspoon Street with views of downtown Princeton
• Suitable for receptions, networking and other special events
• Adjacent to the Youth Services Department

Fees

Meeting Room

Nonprofit Fee

Corporate Fee

Meeting room fees may be waived for library affiliated organizations or municipal agencies of Princeton Township and Princeton Borough.

Equipment Rental Fees for Meeting Room Use

Equipment

Fee

Reservations & Cancellations

Reservations

To check room availability or make a reservation, email space@princetonlibrary.org or call 609.924.9529 x250.  Please provide details about your meeting including possible dates/times and the size of your group.

Cancellations

It is the responsibility of the signer of the agreement form to inform the library if a meeting is canceled. In order to ensure a refund, notice of cancellation must be received at least three days prior to the scheduled event.

The library reserves the right to deny meeting rooms to organizations that fail to notify the library of cancellations or frequently cancel meetings.

Rules for Use of Meeting Rooms

Click here for a complete copy of the Library's Meeting Room Use Policy.

The following additional rules apply when using a library meeting room:

• Groups may not use the library’s name, address, or telephone as their official address or contact information.
• Groups may not publicize their activities in such a way as to imply library sponsorship or that the meeting is open to the public.
• Groups that publicize their meeting or event must include the following: The Princeton Public Library does not advocate or endorse the viewpoints of meetings or meeting room users.
• Groups may not charge admission fees for a meeting room event.
• Groups that wish to hang items in the meeting rooms must use library approved supplies.  Easels are available upon request.
• Individuals may not smoke, consume alcoholic beverages, or cook in the meeting rooms.
• Refreshments may be served in the meeting rooms with the exception of the Princeton Room. Catering services must be provided by the Terra Momo Restaurant Group or refreshements purchased at the library cafe, Terra Libri.
• The library is not responsible for equipment, supplies, materials, or any personal property owned by those sponsoring or attending meetings at the library.
• Use of the meeting room shall not conflict with normal library operation or with library sponsored meetings, programs or activities.
• Groups will adhere to the Library Code of Conduct and keep noise levels consistent with the proper atmosphere of the library at all times.

Denial of Meeting Room Privileges

No group will be permitted use of a meeting room if that use poses a potential disturbance to the normal operation of the library (e.g. excessive noise, a safety hazard, or a significant security risk).  The library director may also deny the use of meeting rooms to groups that violate meeting room policies.

Insurance Requirements

Groups wishing to use the Community Room need a certificate of liability insurance.

Sample Insurance

Commercial General Liability Insurance, including contractual, premises operation, products and completed operation, independent contractor/vendors and personal injury. Combined single limits for Bodily Injury and Property Damage must equal at least $1,000,000 each occurrence.

All policies shall be underwritten by a carrier licensed in New Jersey and rated at least A in Best's Key Rating Guide.

A properly executed certificate of insurance evidencing all required insurance shall be presented to PRINCETON PUBLIC LIBRARY prior to the event. The certificate of insurance will indicate that PRINCETON PUBLIC LIBRARY, its officers, employees, agents, and consultants are included as additional insureds on the entities General Liability policy.

Disclaimers

Permission to use a meeting room does not imply library endorsement of the goals, policies or activities of any group or organization.

The library is not responsible for loss or damage of equipment, supplies, materials or any personal property owned by those sponsoring or attending meetings at the library.  In addition, the Princeton Public Library Board, the Township and Borough of Princeton, its officers, agents and employees are not to be held liable for any and all claims of injuries, including death, damages or loss, which may arise in connection with a meeting held on library property.