• Groups wishing to use the Community Room need a certificate of liability insurance.
• Groups may not use the library’s name, address or telephone as their official address or contact information.
  
• Groups may not publicize their activities in such a way as to imply library sponsorship.
  
• Groups may not charge admission fees for a meeting room event.  The meeting may not be open to the public.
  
• Individuals may not smoke, consume alcoholic beverages or cook in the meeting rooms.
  
• Groups may not hang signs, posters, displays or other decorations in the meeting rooms.  Easels and white boards are available upon request.
  
• The library is not responsible for equipment, supplies, materials or any personal property owned by those sponsoring or attending meetings at the library.
  
• Use of the meeting room shall not conflict with normal library operation or with library sponsored meetings, programs, or activities. Groups will adhere to the library Code of Conduct and keep noise levels consistent with the proper atmosphere of the library at all times.
  

Denial of Meeting Room Privileges 

No group will be permitted use of a meeting room if that use poses a potential disturbance to the normal operation of the Library (e.g. excessive noise, a safety hazard, or a significant security risk).  The Library Director may also deny the use of meeting rooms to groups that violate meeting room policies.

Sample Insurance Requirements

Insurance Required

I. Commercial General Liability Insurance, including contractual, premises operation, products and completed operation, independent contractor/vendors and personal injury. Combined single limits for Bodily Injury and Property Damage must equal at least $1,000,000 each occurrence.

All policies shall be underwritten by a carrier licensed in New Jersey and rated at least A in Best's Key Rating Guide.

A property executed certificate of insurance evidencing all required insurance shall be presented to PRINCETON PUBLIC LIBRARY prior to the event occurring.

The certificate of insurance will indicate that PRINCETON PUBLIC LIBRARY, its officers, employees, agents, and consultants are included as additional insureds on the entities General Liability policy.

Disclaimers

Permission to use a meeting room does not imply library endorsement of the goals, policies or activities of any group or organization.

The library is not responsible for loss or damage of equipment, supplies, materials or any personal property owned by those sponsoring or attending meetings at the library.  In addition, the Princeton Public Library Board, the Township and Borough of Princeton, its officers, agents and employees are not to be held liable for any and all claims of injuries, including death, damages or loss, which may arise in connection with a meeting held on library property.